{"id":627,"date":"2020-08-30T21:59:10","date_gmt":"2020-08-30T21:59:10","guid":{"rendered":"https:\/\/mark-baerthel.de\/?p=627"},"modified":"2021-10-08T01:04:03","modified_gmt":"2021-10-08T01:04:03","slug":"ai-calendar-bots","status":"publish","type":"post","link":"https:\/\/mark-baerthel.de\/index.php\/2020\/ai-calendar-bots\/","title":{"rendered":"AI calendar bots"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"627\" class=\"elementor elementor-627\">\n\t\t\t\t\t\t<article class=\"elementor-section elementor-top-section elementor-element elementor-element-0a6ce7d elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"0a6ce7d\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-5410604\" data-id=\"5410604\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-a88de7e elementor-widget elementor-widget-text-editor\" data-id=\"a88de7e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p style=\"margin: 0cm 0cm 15pt; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;\"><span style=\"font-size: 11.5pt; font-family: 'Roboto Slab', serif;\">Everybody talks about AI, what often is missing: the easy hands-on implementation in everyday processes. As a developer and consultant myself I have a deep understanding of advising clients to put the technology to use in their everyday tasks.<\/span><\/p><p style=\"margin: 0cm 0cm 15pt; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial; font-variant-ligatures: normal; font-variant-caps: normal;\"><span style=\"font-size: 11.5pt; font-family: 'Roboto Slab', serif;\">Scheduling meetings and organizing a calendar to cater the busy demands of a top executive often still requires the full attention of a human assistant.<\/span><\/p><p style=\"margin: 0cm 0cm 15pt; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial; font-variant-ligatures: normal; font-variant-caps: normal;\"><span style=\"font-size: 11.5pt; font-family: 'Roboto Slab', serif;\">The challenges are to optimize under a stack of restrictions given by availability, absences, location availability, etc. The time-consuming complexity arises as for every meeting a minimum of two, and often many more, agendas need to be in sync. This process regularly results in a stream of back and forth communication.<\/span><\/p><p style=\"margin: 0cm 0cm 15pt; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;\"><span style=\"font-size: 11.5pt; font-family: 'Roboto Slab', serif;\">As for many processes, the solution starts with understanding all the requirements and choosing the right tool. The choice of the right ai-tool can be categorized in three broad steps:<\/span><\/p><p style=\"margin: 0cm 0cm 15pt 36pt; text-indent: -18pt; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;\"><!-- [if !supportLists]--><span style=\"font-size: 11.5pt; font-family: 'Roboto Slab', serif;\">1.<span style=\"font: 7.0pt 'Times New Roman';\">\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><!--[endif]--><span style=\"font-size: 11.5pt; font-family: 'Roboto Slab', serif;\">Can the algorithm deal with all restrictions of the management? For example:<\/span><\/p><p style=\"margin: 0cm 0cm 15pt 72pt; text-indent: -18pt; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;\"><!-- [if !supportLists]--><span style=\"font-size: 11.5pt; font-family: 'Roboto Slab', serif;\">a.<span style=\"font: 7.0pt 'Times New Roman';\">\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><!--[endif]--><span style=\"font-size: 11.5pt; font-family: 'Roboto Slab', serif;\">Availability<\/span><\/p><p style=\"margin: 0cm 0cm 15pt 108pt; text-indent: -108pt; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;\"><!-- [if !supportLists]--><span style=\"font-size: 11.5pt; font-family: 'Roboto Slab', serif;\"><span style=\"font: 7.0pt 'Times New Roman';\">\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span>i.<span style=\"font: 7.0pt 'Times New Roman';\">\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><!--[endif]--><span style=\"font-size: 11.5pt; font-family: 'Roboto Slab', serif;\">All existing commitments need to be centralized and considered.<\/span><\/p><p style=\"margin: 0cm 0cm 15pt 108pt; text-indent: -108pt; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;\"><!-- [if !supportLists]--><span style=\"font-size: 11.5pt; font-family: 'Roboto Slab', serif;\"><span style=\"font: 7.0pt 'Times New Roman';\">\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span>ii.<span style=\"font: 7.0pt 'Times New Roman';\">\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><!--[endif]--><span style=\"font-size: 11.5pt; font-family: 'Roboto Slab', serif;\">Timeslots, block times, absence time must be factored in and may require API connectors to holiday scheduling solutions.<\/span><\/p><p style=\"margin: 0cm 0cm 15pt 72pt; text-indent: -18pt; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;\"><!-- [if !supportLists]--><span style=\"font-size: 11.5pt; font-family: 'Roboto Slab', serif;\">b.<span style=\"font: 7.0pt 'Times New Roman';\">\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><!--[endif]--><span style=\"font-size: 11.5pt; font-family: 'Roboto Slab', serif;\">Buffers<\/span><\/p><p style=\"margin: 0cm 0cm 15pt 108pt; text-indent: -108pt; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;\"><!-- [if !supportLists]--><span style=\"font-size: 11.5pt; font-family: 'Roboto Slab', serif;\"><span style=\"font: 7.0pt 'Times New Roman';\">\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span>i.<span style=\"font: 7.0pt 'Times New Roman';\">\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><!--[endif]--><span style=\"font-size: 11.5pt; font-family: 'Roboto Slab', serif;\">Certain types of meetings need buffer times for location switching, preparation etc.<\/span><\/p><p style=\"margin: 0cm 0cm 15pt 108pt; text-indent: -108pt; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;\"><!-- [if !supportLists]--><span style=\"font-size: 11.5pt; font-family: 'Roboto Slab', serif;\"><span style=\"font: 7.0pt 'Times New Roman';\">\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span>ii.<span style=\"font: 7.0pt 'Times New Roman';\">\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><!--[endif]--><span style=\"font-size: 11.5pt; font-family: 'Roboto Slab', serif;\">Full automation can be achieved with synchronization to a location\/ meeting room booking tool etc.<\/span><\/p><p style=\"margin: 0cm 0cm 15pt 72pt; text-indent: -18pt; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;\"><!-- [if !supportLists]--><span style=\"font-size: 11.5pt; font-family: 'Roboto Slab', serif;\">c.<span style=\"font: 7.0pt 'Times New Roman';\">\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><!--[endif]--><span style=\"font-size: 11.5pt; font-family: 'Roboto Slab', serif;\">Geographical locations<\/span><\/p><p style=\"margin: 0cm 0cm 15pt 108pt; text-indent: -108pt; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;\"><!-- [if !supportLists]--><span style=\"font-size: 11.5pt; font-family: 'Roboto Slab', serif;\"><span style=\"font: 7.0pt 'Times New Roman';\">\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span>i.<span style=\"font: 7.0pt 'Times New Roman';\">\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><!--[endif]--><span style=\"font-size: 11.5pt; font-family: 'Roboto Slab', serif;\">In-person meetings can require the implementation and optimization of geographical availability, traveling time etc.<\/span><\/p><p style=\"margin: 0cm 0cm 15pt 36pt; text-indent: -18pt; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;\"><!-- [if !supportLists]--><span style=\"font-size: 11.5pt; font-family: 'Roboto Slab', serif;\">2.<span style=\"font: 7.0pt 'Times New Roman';\">\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><!--[endif]--><span style=\"font-size: 11.5pt; font-family: 'Roboto Slab', serif;\">Communication channels<\/span><\/p><p style=\"margin: 0cm 0cm 15pt 72pt; text-indent: -18pt; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;\"><!-- [if !supportLists]--><span style=\"font-size: 11.5pt; font-family: 'Roboto Slab', serif;\">a.<span style=\"font: 7.0pt 'Times New Roman';\">\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><!--[endif]--><span style=\"font-size: 11.5pt; font-family: 'Roboto Slab', serif;\">The full automation requires the implementation of all required communication channels like: e-mail, slack, whatsapp, messenger apps, outlook requests etc.<\/span><\/p><p style=\"margin: 0cm 0cm 15pt 36pt; text-indent: -18pt; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;\"><!-- [if !supportLists]--><span style=\"font-size: 11.5pt; font-family: 'Roboto Slab', serif;\">3.<span style=\"font: 7.0pt 'Times New Roman';\">\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><!--[endif]--><span style=\"font-size: 11.5pt; font-family: 'Roboto Slab', serif;\">Quality of autonomous communication<\/span><\/p><p style=\"margin: 0cm 0cm 15pt 72pt; text-indent: -18pt; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;\"><!-- [if !supportLists]--><span style=\"font-size: 11.5pt; font-family: 'Roboto Slab', serif;\">a.<span style=\"font: 7.0pt 'Times New Roman';\">\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><!--[endif]--><span style=\"font-size: 11.5pt; font-family: 'Roboto Slab', serif;\">The ai-solution must be able to handle all the communication autonomously. Therefore, understand all common requests and answer with sensible suggestions.<\/span><\/p><h1><a href=\"http:\/\/www.x.ai\">X.ai<\/a><\/h1><p>X.ai is a powerful scheduling tool that has all the prerequisites on full automation.<\/p><p><u>Requirements Category 1<\/u><\/p><ul><li>Connect multiple calendars on Google G Suite or Microsoft Office 365 (Outlook)<\/li><li>Set your own scheduling hours, meeting durations and breather times<\/li><li>Set favorite in-person meeting locations<\/li><li>Set favorite virtual locations, preferred phone numbers and web conference systems<\/li><li>Add and remove team members as you see fit<\/li><li>Connect to Zoom for unique meeting links<\/li><li>Tell Amy + Andrew when you\u2019re traveling and they won\u2019t schedule at the office<\/li><\/ul><p><u>Requirements Category 2<\/u><\/p><ul><li>Operate over email and Slack<\/li><li>Unique URL for one-click scheduling<\/li><\/ul><p><u>Requirements Category 3<\/u><\/p><ul><li>Amy + Andrew understand natural language<\/li><li>Let you set up meetings for other people<\/li><li>Time zone conversion and accomodations for all parties<\/li><li>Respond to distinct constraints on a per meeting basis<\/li><li>Considerate follow ups when guests are unresponsive<\/li><li>Negotiate meetings with multiple participants<\/li><li>Lead time protection, no last minute surprises!<\/li><li>Reminders for meetings scheduled 10+ days in advance<\/li><\/ul><h1>Kono.ai<\/h1><p>Kono.ai is a great scheduling tool with an advanced focus on security.<\/p><p><u>Requirements Category 1<\/u><\/p><ul><li>Advanced security features<\/li><li>Certification of SAP cloud platform<\/li><li>Well implemented SLACK bot<\/li><\/ul><p><u>Requirements Category 2<\/u><\/p><ul><li>Operate over email and Slack<\/li><li>Intelligent bot system<\/li><\/ul><p><u>Requirements Category 3<\/u><\/p><ul><li>Only limited functionality<\/li><\/ul><h1><a href=\"https:\/\/www.juliedesk.com\/\">JulieDesk<\/a><\/h1><p>JulieDesk is supervised by human supervisors to eliminate mistakes by the ai. This is an interesting approach to address the gap between ai automation and quality of service.<\/p><p><u>Requirements Category 1<\/u><\/p><ul><li>Very advanced preferences set-up<\/li><li>Learns habits<\/li><li>Outstanding service by human supervision<\/li><\/ul><p><u>Requirements Category 2<\/u><\/p><ul><li>Integrations are limited<\/li><li>Mainly based on e-mail and Microsoft &amp; Google calendars.<\/li><\/ul><p><u>Requirements Category 3<\/u><\/p><ul><li>Different approach with human supervision of ai.<\/li><\/ul><h1><a href=\"https:\/\/www.evie.ai\/\">Evie.ai<\/a><\/h1><p>Evie.ai has a strong focus on recruiters. The specify focus of the tool is on hr and communication with candidates.\u00a0<\/p><p><u>Requirements Category 1<\/u><\/p><ul><li>The focus of the tool is not on automation.<\/li><li>The settings on preferences and habits are not comparable with other tools.<\/li><\/ul><p><u>Requirements Category 2<\/u><\/p><ul><li>Integrations are great<\/li><li>The tool works with several platforms like ATS, ZOOM, Teams, G-Suite, Office 365<\/li><\/ul><p><u>Requirements Category 3<\/u><\/p><ul><li>The approach is geared towards assisting human interaction.<\/li><\/ul><h1><a href=\"https:\/\/www.artibot.ai\/\">ArtiBot.ai<\/a><\/h1><p>ArtiBot.ai is focused on integration with a website. It is based on RUBY. the main focus is generating leads and converting visitors on the web.<\/p><p><u>Requirements Category 1<\/u><\/p><ul><li>Basic availability checks based on a Google calendar.<\/li><li>Offers questions to website visitors who want to schedule an appointment.<\/li><\/ul><p><u>Requirements Category 2<\/u><\/p><ul><li>Integration with Zapier offers a wide range of options<\/li><li>Self developed ArtiBot.<\/li><li>Can accept payments.<\/li><\/ul><p><u>Requirements Category 3<\/u><\/p><ul><li>The focus of the toll is not a bilateral communication.<\/li><li>It can ask questions to the user to improve the experience.<\/li><\/ul><h1><a href=\"https:\/\/claralabs.com\/\">Claralabs<\/a><\/h1><p>ClaraLabs was aquired by TopFunnel. TopFunnel is a recruiting company that aims at automating the communication with potential candidates.<\/p><p><u>Requirements Category 1<\/u><\/p><ul><li>The automation of scheduling meetings automatically is not a focus of the tool.<\/li><li>There is nlp but limited consideration for preferences etc.<\/li><\/ul><p><u>Requirements Category 2<\/u><\/p><ul><li>Integrations are only limited.<\/li><li>The focus is on a use case within a defined hr funnel.<\/li><\/ul><p><u>Requirements Category 3<\/u><\/p><ul><li>The aim is to automate e-mail communication with nlp<\/li><\/ul><h2>\u00a0<\/h2>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/article>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Everybody talks about AI, what often is missing: the easy hands-on implementation in everyday processes. As a developer and consultant myself I have a deep understanding of advising clients to put the technology to use in their everyday tasks. Scheduling meetings and organizing a calendar to cater the busy demands of a top executive often still requires the full attention of a human assistant. The challenges are to optimize under a stack of restrictions given by availability, absences, location availability, etc. The time-consuming complexity arises as for every meeting a minimum of two, and often many more, agendas need to [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[13],"tags":[76,77],"class_list":["post-627","post","type-post","status-publish","format-standard","hentry","category-tools","tag-ai","tag-calendar"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Comparision of ai automation calendar scheduling bots<\/title>\n<meta name=\"description\" content=\"Comparing the functionality of ai supported automatic scheduling and calendar managing bots like a.ai, kono.ai and artibot.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/mark-baerthel.de\/index.php\/2020\/ai-calendar-bots\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Comparision of ai automation calendar scheduling bots\" \/>\n<meta property=\"og:description\" content=\"Comparing the functionality of ai supported automatic scheduling and calendar managing bots like a.ai, kono.ai and artibot.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/mark-baerthel.de\/index.php\/2020\/ai-calendar-bots\/\" \/>\n<meta property=\"og:site_name\" content=\"Mark Baerthel\" \/>\n<meta property=\"article:published_time\" content=\"2020-08-30T21:59:10+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2021-10-08T01:04:03+00:00\" \/>\n<meta property=\"og:image\" 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